Job Timer 4 Network Edition was built on
the Job Timer 3 Architecture, but by no means is Job Timer 4 like it's
little brother. Oh sure it does the same function but the Networking
tools make it more powerful.
I will explain why Job Timer 4 Networking
is superior.
Job Timer 4 will know what projects are
open or closed. Each project is an invoice
that part hasn't changed. A Open Project will still be active and you
can add time to an open project as long as you want. But once you create
an Invoice from that project then the project will lock up. Why? Because
the invoice has been created and you have charged your customer for
the time spent on that job and if you add more time to it then that
customer doesn't get charged for that time that you spent.
Ok, so what if someone else is adding time
to that project and you want to create an invoice? Job Timer will not
let you create an invoice while the project is still in use. It will
tell you who has the project open so you can let them know that the
project will be billed as soon as their done.
Once an Invoice has been created and someone
wants to add more time to the project Job Timer will let that person
know that the invoice has been locked and Job Timer will just stop
the clock. You will have create a new project.
You can shut these Color status bars off:
Go to Network Settings and click on "Remove Invoice Status"
Auto Invoice Numbers
Some people will use the "Auto Invoice"
Feature when doing so the program will start up with no Invoice (Project)
number you will have to assign one yourself.
Assigning the invoice numbers manually keeps
you in control. Just hit "New" or go to "Reports" and
under the menu bar click on "File" then "Assign New
Project Number" You can't assign a new project number if the project
you're working on has a project number already.
The reason for this is
that when you start the program you don't want Job Timer automatically
assigning a invoice number every time. You want your invoice numbers
to be consecutive. This way you don't have 10 numbers separating the
invoices. For example It would appear that you had 1000 invoices when
you only had 300.
Manual Invoice Numbers
You will still have to assign a Project number to your
project before you proceed. If your status bar is graythen
you will have to assign a project number regardless if you want to
enter in your invoice number. Click on New then open your customer-project
window.
You can now enter in your own Invoice Number, when
you're done click on "Check" this will check the database
to see if the invoice number already exists. If the Invoice already
exists you have the option to either open that project or change your
invoice number.
If the Invoice already
exists you have the option to either open that project or change your
invoice number.
If the Invoice already exists and you choose to open
it you will be instructed to save the project.
If the project already
exists on your computer then it will open the project instead of saving
it. Once open you can save it normally.
If the project already exists
in the database but does not reside on your computer then it will save
normally.
If the project does not exist in the database then you
can create this project normally.
